Events and Board Meeting Minutes

LTCC Board Meeting Agenda

ATTENDANCE

REPORTS: 

Presidents Report
Treasurers Report
Mens Club Report
Womans Club Report

OLD BUSINESS:

Hockey Lot
Fall Cleanup Review
Christmas Party
New Years Eve Party
Comedy Night Review

NEW BUSINESS:

Winter Skating/Ice Fishing
Jim Brewer Comedy Night

September 16, 2009 Board Meeting Minutes

Agenda 

Board Attendance  

President: Jeff McKeon  Present
Vice President: Rachael Brooks Present
Secretary: Vacant 
Treasurer: Kim Jenkins Present 
Mens Club Pres: Chuck Behm Chuck  Present
Ladies Auxillary Pres: Rose Heath Present

Directors: 

Ralph Heise  Present
Lisa Bischer Absent
Tom Dobbins  Present
Steve Leo  Present
Mark Van Orden Present
Thom Nystrand: Present

Reports:

Presidents Report: 

Apologies, meetings going forward to be 2rd wed of month due to conflicts with the Fire 
Department and Hub Lakes.  The bylaws will be amended to reflect this.

Billing to go out Feb 1st

Treasurers Report 

$17,639.00 Total assets.

paid $3000 to prop tax (1st q, partial second and interest).
Account Receivable $5500.00

We have a total of $6600.00 due in insurance for the rest of the year.

The property of the clubhouse and hockey lot on on schedule to got up for tax sale as of 
October of this year.  Both properties are 4 quarters behind in taxes for 2008.  While 
payments were made this year, interest on past  due amounts ate into the amount paid 
more than anticipated.  It will cost roughly $11,000.00, Due Immediately to remove these 
two properties from tax sale.  This amount will only cover the 2008 taxes, interest and 
penalties.  The woman’s and men’s club will contribute the majority of their available 
funds to help pay the back taxes.  Kim will contact the town and get a final exact cost 
to get the hockey lot and clubhouse properties out of tax sale.  

While we need to pay the back taxes immediately and in full, we also need to ensure that 
we can continue to pay our insurance for the next few months.

Bills Due:

Art Crane: 180.17 
Garden State lab $135.00
Jcpl: 352.92.
Propane: 423.50
Insurance: 1111.00
Garbage: 87.82

Pay all bills vote passed 10-0

Men’s Club Report 
There has been less than expected response for the lobster bake.  The men’s club has 
asked that emails be sent to the membership to remind everyone to put in their 
reservation as soon as possible if they plan to attend the event.

Ladies Auxiliary Report  

The Halloween party for kids will be on Sunday Oct 25th
The Tricky tray in Nov 6th (Nov 1st for donations)
Rose Heath has announced her plans to retire from the position of president of the 
ladies auxiliary  affective April 2010.

Hub Lakes

Old Business:
  
Ladies Room Repairs: Committee: Roger, Mark, Chuck, Dave
Put on hold until tax situation sorted.

Beach Sand/Recondstruction: Lisa Bischer March 2010 tentative date

Hockey Lot Sale: Chuck Behm
We are currently waiting on a letter to go round trip to Mrs. Bergdorf and back to the 
town lawyer.  This will hopefully happen before town council meeting on Sept 24th.  Mark 
has contacted our lawyer who will re-send the letter via next day air to facilitate this.

Club Signs: Kim Jenkins and Rachael working on this project

Paver Brick Boosters: Need to get order forms completed, Jeff and Rachael will work on 
this

Club Chair Dollies: Don Ondish (Mark Van Orden). Mark provided pictures of what he 
dollies look like and all agreed they’d be useful however this has been put on the back 
burner until tax situation handled.  Rachael will call her supplier to see if she can 
get a better price.

Club Sign at Hockey Lot: Don Ondish (Mark Van Orden): There is no property survey for 
the lot and we are proceeding without survey (for now).  The paperwork for sign permit 
is in Chuck Behm’s possession and needs to be filled out.

Honorary Memberships (need rules defined):  Committee: Mark Van Orden, Rose Heath, Lisa 
Bischer:  Rose Heath reports that this is a work in progress and a few more things need 
to be ironed out.

Dog Curbing Stations: Roger McKeon:  Roger was not present at the meeting.  The board 
wants to install dog poop collector cans / bag dispensers. Roger to investigate cost for 
4 such installations.  This project is also on the back burner until the tax situation 
is resolved.

Board Secretary Vacancy:  We are still in need of a volunteer to fill the Secretary 
position on the board.
  
Constitution and Bylaws Review Committee: Mark and Chuck will find out any info from the 
past committee that was to take on this task.  Update, no past work was found and we 
will continue forward making suggested changes amendments that can be given to the board 
for review by the October board meeting.

Club PayPal Account: Jeff and Kim: The board voted 10 to 0 in favor of setting up Paypal 
for this coming year.   

Rink dedication to Bob Natarelli:  The Mayor received the letter from the board and this 
looks like it will happen.

New Business:

Fall cleanup will be Nov 21st  8:30am

Comedy Night November 13th :  Mark To chair the committee

In order to help get the accounting more in line with the billing cycle of the club Kim 
Jenkins has proposed that we change the Fiscal Year from July to June to January to 
December.  This will be proposed as a change/amendment to the bylaws.

Board Attendance
Presidents Report
Treasurers Report
Men’s Club Report
Ladies Auxiliary Report

Board Election

Old Business:
Hockey Lot Sale Update: Chuck B.
Fireworks Display Update: Chuck B.
Signs for Club property: Kim J.
Summer Sizzler: Rose H.
Caribbean Night: Tom N.
Brick Pavers: Kim J.

New Business:
Ladies room repairs
Beach reconstruction/sand
July 3rd Vandalism

Attendance

Jeff McKeon
Kim Jenkins
Ralph Heiss
Lisa Bischer
Lauren Ahlert
Dave Ahlert
Chuck Behm

Presidents Report:

There are currently 2 executive and 3 Director positions on the board that are vacant.  
We’ve received a number of nominees for various board positions from the membership.  
These nominees will be announced ahead of time and voted on during the july 15th board 
meeting.  

It should be noted that Lauren and Dave Ahlert were also nominated by several people for 
board positions but have taken them selves out of the running.  Both have been and 
remain very active in the club and have served on the board in the past.  Speaking for 
himself and Lauren, Dave stated that they will continue to be active in the club but are 
excited to see so many new faces willing to step up and become more active that they 
feel it’s time to step aside and let some new faces make their mark and get involved.  

Board Nominees:

President:

Jeff McKeon
Roger McKeon
Doug Eike
Eric Duncan

Vice President:

Rachael Brookes
Roger McKeon
Noreen Baruti

Directors:

Tom Nystrand
Dennis Zatonski
Roger McKeon
Steve Leo
Mark Van Orden

Treasurers Report

We have $15,781 current balance in operating account.
Currently we have about $20,000 outstanding in back taxes

A vote was taken and passed.  The Treasurer will pay the following bills; Insurance, 
telephone, garbage, electric totaling $3284.00.

Taxes

$2382 Clubhouse (approved last meeting) still not paid from last month.  Kim is waiting 
on chuck to accompany her to town to negotiate not paying back interest.

A vote was taken and passed to pay $490 taxes due on the Oslo drive, whippoorwill 
properties.

Men’s Club Report

The fireworks display is a go pending town council vote.  The cost will be roughly $5000-
$7000.
Mark Van Orden, Chuck Behm and our Attorney discussed the hockey lot sale with 
Burgdorf’s.. A  
Letter from Mayor to Mrs Burgdorf promising the playground will remain open space and 
can never be anything but a playground was drafted and sent.  We are again waiting for 
the Burgdorfs to sign the paperwork.

Ladies Auxiliary Report

A vote was taken and the kids fourth of July Parade will be held on the morning of the 
3rd to coincide with the fireworks display.  

Rachel brooks will look for wholesale pricing on round tables.  UPDATE: Rachael was able 
to get cheaper pricing for 6, 5’ round tables.  They have been purchased and delivered 
to the club.

Roger and Mark will get a rough estimate together for repairs to the woman’s bathroom.  
The Ladies Auxiliary will fund the repairs.


Old Business:
Board Position Nominees: Jeff M.
Hockey Lot Sale Update: Chuck B.
Fireworks Display Update: Chuck B.
Signs for Club property: Beth O.

Beth Has turned the information for the signs over to Kim Jenkins who will purchase them.

Caribbean Night: Tom N.

Tom and Kristine Nystrand will work with the Ahlerts to take over running Caribbean 
Night scheduled for July 25th.

Brick Pavers Booster: Mark Van Orden  

Mark reports that it will cost $21.95 for 3 lines and will look into purchasing new 
bricks.  It was voted to charge $50 per brick and forms will go out with election 
ballots as a rider before the July meeting.

Beach Permit: Kim J.  

Done and in our possession.

New Member Marketing Flyers distribution: Arnie U.  

Ongoing.

New Business:

Stephanie McKeon’s father Joseph Arcaro, has offered to do an Astronomy Presentation 
club members kids this summer and host a trip to observatory at Union County College 
this winter for the kids.  This will be a no cost event.  The Ladies Auxiliary will 
organize and schedule the event.

Caribbean Night, 

No cover for members, Voted And Passed
$10 keg cups Voted and Passed.
$10 Non member guest cover charge Voted and Passed

Start planning comedy night for this fall Ahlerts.

New years Eve:  $40 per person $80 couple Voted and passed.
Members and guest first pick, non members reserve. Voted and passed.

Texas Smoke Bar B Q and micro brew night.  Jeff and Chuck to discuss.

Attendance:  

President: Vacant
Vice Pres: Vacant
Secretary: Jeff McKeon Present
Treasurer: Kim Jenkins Present
Men’s Club Pres: Chuck Behm Present
Ladies Auxiliary Pres: Rose Heath Absent

Directors: 
Ralph Heiss Present
Tom Dobins Absent
Lisa Bisher: Absent
Vacant:
Vacant:
Vacant: 

Presidents Report:

Presented by acting President J. McKeon
Thanks given to Beth Ondish for all her past work & 
dedication as our club President.  We have 5 vacant 
board positions, two Executive and 3 Directors.  We 
need a nominating committee formed to select new nominees 
for these vacant positions.  Eric Duncan was suggested 
as a possible Chairman for this committee.

Treasurers Report:
We are five quarters behind on property taxes for the club 
house and parking lot properties.  Interest on the back due 
taxes is roughly $900.00 which must be paid before any payment 
to the back tax principal may be applied. 

Membership invoices for those members who still owe 2009 dues 
(partial or full) are printed and will be sent out.  

Men’s Club Report:
The fireworks display issues are ongoing and Chuck is working 
with the display company to finalize a date for the display.  

Ladies Auxiliary Report:
Flowers and mulch have been purchases and will be planted in 
the club flower beds.  
Pricing on new round tables for the upstairs of the club has 
been obtained for 4packs of either 4’ diameter or 5’ diameter tables.
The Spring Fling will be this coming Saturday, May 16th at 1pm.
The Summer Sizzler in on course for June 27th.

Old and New Business

Hockey Lot Sale:

Chuck: 

The sole heir has been found, Mrs. Harriet Burgdal Vogel.  
She has signed the papers and sent them back to our lawyers.  
She has requested as a condition of her signing that we send 
her current pictures of the lake, club and hockey lot and that 
we place a plaque commemorating her father at the sight.  

Amendment to above: We found out yesterday (May 19th) that 
Mrs. Vogel has some questions about which lots specifically 
are being sold.  Chuck is sending her the official information 
as there appears to be some confusion.

A Hockey Lot Proceeds Committee was formed to accomplish two tasks; 
Define what the money can legally be used for and come up with a 
list of club projects that fall within that legal use to present 
to the membership for approval by vote.  Mark VanOrden and Chuck 
Behm will head this committee.  

Committee members are:
Bernie Quail
Roger McKeon
Ralph Heiss
Kim Jenkins
Glenn Duphiney

Vacant Directors Nominations:

Several club members were nominated and seconded for the vacant 
Directors positions.

Mark VanOrden
Tom Nystrand
Lauren Alhlert
Dave Ahlert
Steve Leo
Dennis Zatonksi

Hub Lakes:

The hub lakes bowling and golf outings are both on July 12th.

Club Building and Bar Keys:

The inventory of club & bar keys has gotten out of order.  
We need to get an accounting of who has keys for the club 
and bar.  Keys are divided into 3 categories.  Outside club 
entrances, Bar keys and upstairs room keys.  The locks for 
the liquor cabinets and beer cooler will be changed and Lois 
Uhleman will retain all copies to distribute as needed.

Current Known Holders of 

Outside entrance keys:
Ralph Heiss
Roger McKeon
Don Ondish
Tom Dobbins
Mark VanOrden
Chuck Behm
Rose Heath
Lois Uhleman
Eric Duncan

Bar Keys (Liquor cabinets, beer cooler, stock room):
Roger McKeon
Lois Uhleman
Mark Van Orden
Rose Heath

Upstairs Room keys:
Don Ondish
Roger McKeon
Rose Heath
Eric Duncan

State Boating Regulations:
Mark Van Orden researched the state boating regulations.  
All minors 12 years of age and under must have a life vest 
on.  We need to get signs posted stating this.

Lawn Cutting:
Dennis Vandermark has volunteered to cut the grass on the club property.

Motions:

Passed: Supply badges and membership cards to members who were 
in good standing last year but have only paid partial membership 
dues this year.

Yes: 10 No: 1

Passed: Pay taxes, Oslo Drive properties $83.29, Clubhouse: $2,368.02 
+ $630.01 (interest), Clubhouse Parking lot $738.14 plus $21.00 interest. 

Yes: 10 No: 0

Action Items:

Arnie Uhleman: team with Mark, Ralph, Eric and Rose to distribute the 
new member marketing flyers

Beth Ondish: Purchase signs for club and property

Tom Nystrand: Volunteered to help put together and run Caribbean Night.  
Will get in touch with Ahlerts.

Kim Jenkins: Mark Gerry Simmons as Paid in full for membership.  Find 
out company for engraving brick pavers.

Pursue beach permit from town for swimming.

Discussions and Information

Corn Beef Dinner:

Arnie Uhleman will hand deliver the flyers to members mailboxes.  
Friday Mar 20th at 7pm will be a setup work party.  Sunday Mar 
22nd at 9am will be a cleanup work party.  One quarter keg of 
green beer will be purchased.  Lois Uhleman will purchase a sheet 
cake.  Lois Uhleman and Ray Smith will bartend the event.

Building Status Report:

The downstairs bathroom heat was fixed by Erik Duncan.  We still 
need baseboard covers.  Lois Uhleman has a quote of roughly $200 
for the covers and has offered to pay for the out of the bar’s 
account.  

The lake side of the building was re-sided, painted and gutters 
were installed.  

Don Ondish will get pricing on purchasing dollies to place the 
event room chairs on that are in storage.  

Beth Ondish will get pricing on permanent signs for swimming/skating 
and other required signage.  Don Ondish is collecting surveys 
and information about getting a germinant signs up by hockey 
lot prior to the sale.

Upcoming Events:

Grounds Cleanup May 2nd 8:30 start time.
Spring Tea: TBD (possibly 16th)
Fishing Contest
Spring Fling May 17th
Summer Sizzler June 26th

Hockey Lot Sale:

There was an administrative mix up and papers were originally 
sent to the wrong lawyers.  This has now been straightened out 
and progress is being made.

2009 Memberships

The membership invoices were sent out this week.
The new membership marketing flyer was approved pending typo and 
grammar corrections.

Beach

The beach will open from June 22nd to Sept 4th this year.  
Erika Patterson will again lifeguard.

Vice Presidency Vacancy

Nominations for the Vice President position will be taken and 
an election will be held at the April board meeting.

Decision & Votes:

1) Lois to purchase dummy covers out of bar funds.  Passed 6-0.

2) New member flyers approved (after grammar fixes) Passed 6-0

3) Increase Lifeguard salary to $9.00hr. Passed 6-0

4) Pay Mark, Joe Monga, Don Ondish outstanding expenses Passed 6-0

Action Items.

Jeff McKeon

1.	Send out email for Corn Beef Dinner setup.
2.	work with Rachael to get flyers updated with typos 
and grammar fixed
3.	Get 150 flyers printed by Joe
4.	Fix typos in electronic copy of membership form
5.	Send email out and post on website for Vice President 
Nominations to be voted on next board meeting
6.	Set meeting with board members to discuss elected and 
appointed positions of the club and any amendments that need 
to be made to bring the bylaws up to the current times 
(Postponed until VP position filled)
7.	Set meeting with board and Lisa Salberg for 501C-3
8.	Talk to Bill about getting key code locks for the club
9.	Go to sovereign bank in Denville to get signature on record.


Lois Uhleman

1.	Order Dummy baseboard heating covers
2.	Plan 2009 NYE Party
3.	Purchase sheet cake for Corn Beef Dinner

Rachael Brookes

1.	Fix typo’s and grammar on new membership marketing 
flyer with J. McKeon

Mark Van Orden

1.	Arrange keg with green beer for Corn Beef Dinner
2.	Investigate getting fish for fishing contest
3.	Look into getting engraved paving bricks

Don Ondish

1.	Pursue hockey lot sign
2.	Get pricing for chair dollies.

Beth Ondish

1.	Get estimates on signs for building (swimming rules, 
no diving etc)

Kim Jenkins:

1.	Continue to gather information and work on the 2009 budget 

Arnie Uhlman:

1.	Pass out Corn Beef Dinner Flyers to members.

Lisa Bischer / Rose Heath, Jeff McKeon: 

1.	Produce a list of non-profit events and plans

Chuck Behm

1.	Get new quote from JC Roofing on vinyl siding for the club.

Lauren Ahlert

1.	get signs made for spring cleanup/spring fling

Discussions and Information

Center Island Work Report:

Over the last weekend through the generous contributions and hard work of Tim Harrington and
 Tucker Kelly the center island was rebuilt and re-enforce with a ring of retaining boulders and 
crushed stone.  In addition, the flagpole was re-engineered by Joe Monga who donated his shop’s 
labor.  Many thanks to all who contributed their time and efforts and especially to Tim 
Harrington, Tucker Kelly and Joe Monga for their generosity.

Fire Pit Permit:

The fire pit permit is currently under Don Ondish’s name.  He no longer can maintain the permit 
under his name and so it will be cancelled and re-issued under another name.  Jeff McKeon will get 
together with Don to discuss what is needed.


Clubhouse Maintenance Issues:

The bathroom heat continues to have problems and will be evaluated this coming week by Mark 
VanOrden and Eric Duncan.  If the total cost for repairing it is under $100 they have been 
authorized to do the work.  Should the repairs require expenses over $100 they will contact the 
board for approval.  

In addition Eric will evaluate the all the HVAC systems in the building and report on his 
recommendations.

The Siding on the lake side of the building is in immediate need of repair.  Mark VanOrden is 
heading this up.

Administrative Email Usage

All board members/directors who send email via the club administrative website will place their 
signature at the bottom of all outgoing emails to eliminate confusion as to who the emails are 
originating from.

2009 Memberships

Membership invoices will go out the 1st of March and will have a due date of March 31st.  
Finalization of the membership as well as current membership status from the prior year will be 
done during a separate meeting between Arnie Ulheman, Kim Jenkins and Jeff Mckeon.


New Membership Marketing Flyer

Rachael Brookes and Rose Heath will finalize the new membership marketing flyer that will be 
distributed this spring to all local non members at the same time membership invoices go out to 
current members.  

St. Patrick’s Day Corn Beef Dinner

The dinner will be held on March 21st with an organizational meeting on the 4th.

Vice Presidency Vacancy

There is currently a position available for the Vice President of the board.  Board elections are 
traditionally supposed to be held in April of every year.  In recent years there hasn’t been 
enough membership participation to allow for this process.  It is the plan of the current 
administration to continue to encourage member participation and by April 2010 have a full 
election of a new board.  

Comedy Night Post Even Review

The comedy night pulled in roughly $3000.00 in profits for the club and a huge thanks goes out to 
Lauren and Dave Ahlert for organizing the event and to everyone who participated.  The night was 
not without it’s issues but overall it was a successful fund raising event.  

Grievances from the night were brought to the board’s attention by Rose Heath who spoke for 
members who were not in attendance.  The issues were heard and discussed.  A productive discussion 
followed on how to prevent these issues during future events.  Any member wishing to voice any 
further issues or concerns they may have are encouraged to approach any board member, we’re here 
to listen and resolve anything that is within our power to correct.  Our goal, with this past 
event or any in the future is that everyone enjoy themselves and feel comfortable.

Prices for new drawing tickets printing 

Tom Dobbins has acquired two price quotes for printing new drawing ticket books.  4 sets of 250.00 
tickets $145.00 from Randazzo.  1000 tickets for ~75-80$ Brookes.

Decision & Votes:

1) St Patrick’s Corn Beef Dinner date set at 21st, Org meeting Wed Mar 4th 7pm. Advanced tickets 
only for guaranteed seating.

2) Vote Passed:  Re-side lake side of club.  

3) Vote Passed: Use new membership marketing flyer created by Rachael Brookes.

4) Vote Passed: Reimburse Mark VanOrden for the two comedy night tickets and the fuel he purchased 
for Tucker Kelly as a thank you for the work done on the center island this past weekend.

Action Items.

Jeff McKeon

1) Meeting with Kim J, Arnie, Beth, Jeff to straighten out membership questions.  Email Kim to 
find out availability. 
2) Discuss with Kim about policy of paying expenses by members… Board
3) Discuss with Don about taking over fire permit
4) Put out email asking for volunteer bartenders.
5) Set meeting with board members to discuss elected and appointed positions of the club and any 
amendments that need to be made to bring the bylaws up to the current times
6) Set meeting with board and Lisa Salberg for 501C-3 
7) Talk to Bill about getting key code locks for the club.
8) Go to sovereign bank in Denville to get signature on record.


Eric Duncan & Mark Van Orden

1) Bathrooms baseboard heat needs investigation to see what needs to be corrected.
2) Investigate all HVAC in club and come up with what needs to be done and how much 

Rachael Brookes

1) Supply Use of image release text for membership form
2) Review and revise new membership marketing flyer with Rose Heath due Mar 1
3) Create flyer for corn beef dinner

Mark Van Orden

1) Get scaffolding and siding supplies for clubhouse by Friday
2) To talk to Jimmy Z about doing the races for the night of the corn beef dinner

Don Ondish

1) Provide last years corn beef dinner flyer to Rachael Brookes.

Beth Ondish

1) get Rick van Lenten list of churches to advertise corn beef dinner to

Kim Jenkins:

1) Continue to gather information and work on the 2009 budget 

Arnie Uhlman:

1) Get an electronic copy of the new membership form to Jeff for posting on the club website. 

Lisa Bischer, Rose Heath, Jeff McKeon: 

1) Hub Lakes Swim Team: Need a coach for Telemark.  Need to get email out and info on the website.

LTCC Monthly Board Meeting Minutes
December 10, 2008

Action Items
•	Don: Waiting on docs from town for EAP on dam inspection
•	Don: will talk to Mark regarding past work done on damn and lake measurements needed for EAP evacuation plan.
•	Beth will download the forms and Guidelines from state DEP damn safety website to see what is needed to complete EAP Evacuation plan.
•	Beth received property plans from town for our records.
•	Beth to liaise with Ted Roese about taking down trees and brush behind boat racks on club property.  
He will need to agree to move boats prior to work and repair any damage that may occure to boat racks.
•	Beth to finalize with Sue Rose of reporting of water samples.
•	Lauren: Parking lot light still needs to be fixed.  She will talk to electrician
•	Lauren: To get contract signed and tickets and flyers made.
•	Dave: to investigate sound system to make sure it works correctly for show.
•	Lisa, Rose, Jeff: Hub Lakes Swim Team: Need a coach for Telemark.  Need to get email out and info on the website.
•	Lisa: to send out email notifications for Kids Movie Night, Adult Christmas party 
and Bar open Friday.
•	Jeff: Set meeting with board and Lisa Salberg for 501C-3 
•	Jeff: Talk to Bill about getting key code locks for the club.
•	Jeff: to go to sovereign bank in denville to get signature on record.
•	Rose to put together plan for annual board dinner.
•	Rose to send thank you note to Sig for family dinners.
•	Kim to put together 2009 club budget to be reviewed Jan 14th board meeting.
•	Kim to look into getting a new contract for garbage collection.
•	Tom: Ask Doug Eike to be official lake ice thickness tester and change signs.

Discussed
•	Beth spoke with Jim Lutz today.  We will get a copy of Camp Hudsonia’s plan to use as a template for ours.  
•	Fall cleanup went well.
•	Adult Christmas party: 2 hr open bar.  Bartender Needed.  Bring Grab bag gift.  
Friday the 19th.
•	Family dinners are cancelled due to Sig’s surgery for a few month.
•	Display budget on website and current fiscal situation for members to see.
•	Friday January 30th we have Otto and George scheduled for our next comedy night.  
$1200 per show, $300 deposit and contract needed.  One show. $30 ticket, $10 keg cups.  
Final event staff will be defined at Jan 14th board meeting and a final event meeting will 
be held on the 28th for the event staff.  All ticket sales to be returned by Jan 14th 
board meeting.
•	Display budget on website and current fiscal situation for members to see.

Descisions
•	ALL use of the club facilities will need to go through rental manager and must 
sign contracts and give security deposit regardless of whether it is for profit or non-profit.  
A list of all participants must be supplied.
•	Roger McKeon to take over bar management duties from Mike Heath as of Jan 1.
•	Family dinners are cancelled due to Sig’s surgery for a few month.
•	Permanent signs to be created stating “No Skating Permitted” and “Skating Permitted with Badge.”
•	As for skating, members only and out of telemark guests of members are allowed.  All others will be asked to join or leave.
•	Don Ondish to be new building maintenance manager for club.

Lake Telemark Country Club
October 8, 2008 Board Meeting Minutes

Items Discussed & Decisions:

•	Special Account – First Morris: Close and move to Operating account
•	Sig Samuelsson  monthly family dinners passed by vote.
•	Club Sign: Rick Carradini will dig any holes for sign.  Rick Van Letten to do any electrical.
•	NO movement on hockey lot sale.  Still in lawyer review by town.
•	Dam EAP: We need to create an Emergency Action Plan for a disaster involving the damn and submit it to the EPA.
•	Letter to members: To be distributed Oct 24th and 25th.
•	Kim Jenkins voted in as Treasure.
•	Hub lakes to begin getting more strick with who plays for Lake Telemark teams based on where people live.
•	Hub lakes is waving 2009 due for all lake ($100).
•	Mark proposed we put an add in the paper to advertise the club for rentals.  It was determined that this is too expensive at 100’s of dollars per weekly add.  

Action Items:

•	Don: close special account and move assets to Operating account.
•	Mark: To speak to doug Eike about center island flagpole for ideas on how to fix it.
•	Rose to speak to Sig to get monthly dinners rolling.
•	Lisa Salberg: Following up on what changes are needed to be made to club to make it viable for 501© 3 status.  
•	Jeff:  Schedule non-profit meeting with board members and Lisa Salberg to find our tasks and action items. 
•	Beth: Dam EAP.  Will leaise with town to develop our EAP and submit it to DEP.
•	Mark: Dam repair organization
•	Beth: Finalize letter pack to members and assign streets to board members..
•	Don: Get Kim on signature cards and transfer power of attorney.  
•	Jeff: Check Reed address in database
•	Roger, Jeff, Mark:  Bring in fountain & Raft Oct 12th, 9:30am
 

Open Issues:

•	Center Island flag poll needs to be stabilized
•	Telemark Sign needs to be discussed and finalized.
•	Non-profit status of club 
•	Dart board to be put in bar. 
•	State Required Dam Repairs. 
•	Official script to be agreed upon and created for board reps to use 
•	Deed of restirctive covanents to be discussed.  Should we continue with it or not?

Fri Sept 19 Meeting minutes

Decisions:

•Finalized Membership donation drive letter
•Artie Crane Resigned as Vice President, position open
•Dave Miranda Resigned as Secretary
•Rose Heath nominated Jeff McKeon as Secretary.  
•Jeff McKeon Voted in as Secretary
•Don Ondish Resigned as Treasurer effective Dec 31, 2008 or as soon as a 
 replacement is elected.
•Beer Pong table for bar approved.
•Bar open for Sunday afternoon football approved.
•Lobster Bake Update given by Chuck Behm.  Due to lack of response for 
 pre-purchased tickets (To date, 19 lobsters, 13 prime rib ordered), this event is up 
 for review at 09/24/08 board meeting.

Action Items:

•Jeff McKeon and Beth Ondish: to do final revision on Membership Donation Drive 
 letter by Sunday 9/21/08 and distribute to the board for review before 9/24/08 meeting
•Jeff Mckeon and Mark VanOrdan: to meet to create informational letter to membership 
 regarding state of Hockey Lot sale to town.
•Jeff Mckeon: Resident Donation Drive letter to be created by November 1.
•Unassigned: Official script to be agreed upon and created for board reps to use 
 when collecting donations from members and residents.
•Dave & Lauren Ahlert: Own comedy night.

Open Items:

•Sig Samuelsson has offered to run family dinners on Sundays to raise club funds.  
 This needs to be discussed and voted upon.
•Telemark Sign needs to be discussed and finalized.
•Hockey Lot Update
•Non-profit status of club
•Swimming area cleanup needs to be scheduled.
•Dart board to be put in bar.
•Finalize Comedy Night details.
•State Required Dam Repairs.